Data protection

Data protection policy

We are very pleased about your interest in our company. Data protection is a particularly high priority for the management of Havel metal foam GmbH. The websites of Havel metal foam GmbH can generally be used without providing any personal data. However, if a data subject wishes to use special services of our company through our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the data subject. The processing of personal data, for example the name, address, email address or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation and in compliance with the country-specific data protection provisions applicable to Havel metal foam GmbH. By means of this data protection policy, our company wishes to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, this data protection policy informs data subjects of the rights to which they are entitled. As the controller, Havel metal foam GmbH has implemented numerous technical and organizational measures to ensure the most complete protection possible of the personal data processed through this website. Nevertheless, Internet-based data transmissions can in principle have security gaps, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

Definitions

The data protection policy of Havel metal foam GmbH is based on the terms used by the European legislator in adopting the General Data Protection Regulation (GDPR). Our data protection policy is intended to be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

Data subject means any identified or identifiable natural person whose personal data are processed by the controller.

c) Processing

Processing means any operation or set of operations which is performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing means the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of those personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.

f) Pseudonymization

Pseudonymization means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing

Controller or controller responsible for the processing means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient

Recipient means a natural or legal person, public authority, agency or other body to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j) Third party

Third party means a natural or legal person, public authority, agency or body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or processor, are authorized to process personal data.

k) Consent

Consent means any freely given, specific, informed and unambiguous indication of the data subject’s wishes, in the form of a statement or another clear affirmative action, by which the data subject signifies agreement to the processing of personal data relating to him or her.

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is Havel metal foam GmbH.

Company

Havel metal foam GmbH

Address

Am Maschinenhaus 3, 14774 Brandenburg, Germany

Phone

03381 32 07 085

Email

info@havel-mf.de

Website

www.havel-mf.de

Name and address of the data protection officer

The data protection officer of the controller is Friedrich Schuller. Any data subject may contact our data protection officer directly at any time with any questions and suggestions concerning data protection.

Data protection officer

Friedrich Schuller

Address

Havel metal foam GmbH, Am Maschinenhaus 3, 14774 Brandenburg, Germany

Phone

03381 32 07 085

Email

f.schuller@havel-mf.de

Website

www.havel-mf.de

Cookies

This website sets no cookies. No text files are stored on your device, neither by us nor by third parties, and there is no cookie ID through which your browser could be recognized. Consent to cookies is therefore not required, and you will deliberately find no cookie banner on these pages.

Collection of general data and information on every page visit

Each time a page is called up, the server records technical connection data. This includes the address called up, the browser used and its version, the operating system, the referring page, the date and time, and the IP address of your Internet access. These data arise as a technical necessity: without an IP address, no response can be delivered. We use them to provide the pages correctly, to narrow down malfunctions and to fend off attacks. We do not attribute them to your person, and we do not combine these data with other data sources. The legal basis is our legitimate interest in secure and trouble-free operation under Art. 6(1)(f) GDPR.

The connection data arise at the hosting service provider and are subject to its retention periods. We do not carry out any separate analysis of the IP addresses.

Audience measurement

For audience measurement we use Vercel Web Analytics. It records page views and clicks on the inquiry buttons, each together with the page called up. The measurement works without cookies and without an identifier by which you could be recognized across several pages or websites; the measurement script is delivered from our own domain, so your browser does not connect to a third-party provider. No link to your person is established. The legal basis is our legitimate interest in designing these pages to meet demand under Art. 6(1)(f) GDPR.

In addition, we technically analyze the server's access logs in order to distinguish requests from search engines and AI systems from human visits. Only the host, the path without parameters, the HTTP method, the status code, the classification of the request, the region and the time are stored. No IP address is stored in the process.

Fonts and external content

All fonts on these pages are stored on our own server and are delivered from there. There is no connection to Google Fonts or any other font service. Likewise, no maps, videos, social media plug-ins or advertising networks are embedded. When you call up these pages, your browser does not connect to any external server; the audience measurement script is also delivered from our own domain (see Audience measurement).

Contact options via the website

Due to statutory provisions, the website of Havel metal foam GmbH contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (email address). If a data subject contacts the controller by email or through a contact form, the personal data transmitted by the data subject are stored automatically. Such personal data transmitted to the controller by a data subject on a voluntary basis are stored for the purposes of handling or of contacting the data subject. These personal data are not passed on to third parties.

Inquiry form

On the content pages of this website you will find an inquiry form. It asks in three steps: first for a few details about your project that fit the page in question (such as application, dimensions, quantity or a free description), then for your name, your email address and your company, and finally, voluntarily, how you heard about us. Only the fields needed to answer you are mandatory. We use your details exclusively to process your inquiry and to reply to you. The legal basis is Art. 6(1)(b) GDPR where the inquiry is directed at a contract, and otherwise Art. 6(1)(f) GDPR. Your details are not used for advertising and are not sold to third parties.

We store your inquiry for twelve months after the last correspondence about it and then erase it, unless a statutory retention obligation prevents this. If such an obligation exists, for example under commercial or tax law, we block the data from any further use until the period has expired.

Who receives your data, and where it is processed

This website is hosted by Vercel Inc. On our behalf, the hosting service provider processes the technical connection data that arise with every page visit and provides the audience measurement. Your details from the inquiry form reach us as an email to vertrieb@havel-mf.de and are handled there by the persons responsible for answering them. To send this email we use Resend, Inc. There is no disclosure to third parties for their own purposes; a transfer to a customer management system is not set up and does not take place.

House of Change GmbH, which operates and maintains this website, acts for us as a processor under Art. 28 GDPR. It in turn uses two subcontractors: Vercel Inc. for operating the website and Resend, Inc. for sending the form email. Data processing agreements are in place with both.

Routine erasure and blocking of personal data

The controller processes and stores personal data of the data subject only for the period necessary to achieve the purpose of storage, or where this has been provided for by the European legislator or another legislator in laws or regulations to which the controller is subject. If the purpose of storage ceases to apply, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with the statutory provisions.

Rights of the data subject: a) Right to confirmation

Every data subject has the right, granted by the European legislator, to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to exercise this right to confirmation, he or she may contact an employee of the controller at any time.

Rights of the data subject: b) Right of access

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to obtain from the controller at any time, free of charge, information about the personal data stored about him or her and a copy of this information. Furthermore, the European legislator has granted the data subject access to the following information:

Furthermore, the data subject has a right of access as to whether personal data have been transferred to a third country or to an international organization; where this is the case, the data subject has the right to be informed of the appropriate safeguards relating to the transfer. If a data subject wishes to exercise this right of access, he or she may contact an employee of the controller at any time.

Rights of the data subject: c) Right to rectification

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to obtain without undue delay the rectification of inaccurate personal data concerning him or her. Furthermore, taking into account the purposes of the processing, the data subject has the right to have incomplete personal data completed, including by means of providing a supplementary statement. If a data subject wishes to exercise this right to rectification, he or she may contact an employee of the controller at any time.

Rights of the data subject: d) Right to erasure (right to be forgotten)

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to obtain from the controller the erasure of personal data concerning him or her without undue delay where one of the following grounds applies and insofar as the processing is not necessary:

If one of the above grounds applies and a data subject wishes to request the erasure of personal data stored by Havel metal foam GmbH, he or she may contact an employee of the controller at any time; the employee will arrange for the erasure request to be complied with without undue delay. Where Havel metal foam GmbH has made the personal data public and our company, as the controller, is obliged pursuant to Art. 17(1) GDPR to erase them, Havel metal foam GmbH, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the data of the erasure request, insofar as the processing is not necessary.

Rights of the data subject: e) Right to restriction of processing

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to obtain from the controller restriction of processing where one of the following applies:

If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored by Havel metal foam GmbH, he or she may contact an employee of the controller at any time; the employee will arrange for the restriction of processing.

Rights of the data subject: f) Right to data portability

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format. The data subject also has the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Furthermore, in exercising his or her right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another, where technically feasible and provided that this does not adversely affect the rights and freedoms of others. To assert the right to data portability, the data subject may contact an employee of Havel metal foam GmbH at any time.

Rights of the data subject: g) Right to object

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to object at any time, on grounds relating to his or her particular situation, to processing of personal data concerning him or her which is based on Art. 6(1)(e) or (f) GDPR. This also applies to profiling based on those provisions. In the event of an objection, Havel metal foam GmbH will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defense of legal claims. If Havel metal foam GmbH processes personal data for direct marketing purposes, the data subject has the right to object at any time to processing of the personal data for the purpose of such marketing. This also applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to Havel metal foam GmbH to processing for direct marketing purposes, Havel metal foam GmbH will no longer process the personal data for these purposes. In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her which is carried out by Havel metal foam GmbH for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest. To exercise the right to object, the data subject may contact any employee of Havel metal foam GmbH directly. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject is furthermore free to exercise his or her right to object by automated means using technical specifications.

Rights of the data subject: h) Automated individual decision-making, including profiling

Every data subject affected by the processing of personal data has the right, granted by the European legislator, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, provided that the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent. If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is based on the data subject’s explicit consent, Havel metal foam GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decision. If the data subject wishes to exercise rights concerning automated decisions, he or she may contact an employee of the controller at any time.

Rights of the data subject: i) Right to withdraw consent under data protection law

Every data subject affected by the processing of personal data has the right, granted by the European legislator, to withdraw consent to the processing of personal data at any time. If the data subject wishes to exercise the right to withdraw consent, he or she may contact an employee of the controller at any time.

Data protection for applications and in the application process

The controller collects and processes the personal data of applicants for the purpose of handling the application process. The processing may also be carried out electronically. This is the case in particular if an applicant submits application documents to the controller electronically, for example by email or via a web form on the website. If the controller concludes an employment contract with an applicant, the transmitted data are stored for the purpose of handling the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents are automatically erased two months after notification of the rejection decision, provided that no other legitimate interests of the controller prevent erasure. Another legitimate interest in this sense is, for example, a burden of proof in proceedings under the German General Equal Treatment Act (AGG).

Legal basis for the processing

Art. 6(1)(a) GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of any other service or consideration, the processing is based on Art. 6(1)(b) GDPR. The same applies to processing operations necessary to take steps prior to entering into a contract, for example in the case of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, for example for the fulfillment of tax obligations, the processing is based on Art. 6(1)(c) GDPR. In rare cases, the processing of personal data could become necessary to protect the vital interests of the data subject or of another natural person; the processing would then be based on Art. 6(1)(d) GDPR. Finally, processing operations could be based on Art. 6(1)(f) GDPR. Processing operations not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or of a third party, provided that the interests, fundamental rights and fundamental freedoms of the data subject do not prevail. A legitimate interest could be assumed in particular where the data subject is a customer of the controller (Recital 47, sentence 2 GDPR).

Legitimate interests in the processing pursued by the controller or by a third party

Where the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is carrying out our business for the benefit of the well-being of all our employees and our shareholders.

Period for which the personal data will be stored

The criterion for the period of storage of personal data is the respective statutory retention period. After the period has expired, the corresponding data are routinely erased, provided they are no longer necessary for the performance of a contract or the initiation of a contract.

Statutory or contractual requirements to provide the personal data

We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contracting party). Sometimes it may be necessary for the conclusion of a contract that a data subject provides us with personal data that must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before personal data are provided by the data subject, the data subject must contact one of our employees. Our employee informs the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what the consequences of failure to provide the personal data would be.

Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

Creation of this data protection policy

This data protection policy was created by the data protection policy generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as External Data Protection Officer Munich, in cooperation with the data protection lawyer Christian Solmecke.